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Judges and Officials
Unlike many of the other science activities, Science Olympics judges do not require any scientific training. These events are designed to be fun for all involved.

You could find potential judges among teachers, parents, students, professors, and media personalities. It is always wise to invite more than the required number of judges -- not everyone will be available on the day of the events. You will also require bilingual judges for French-speaking participants. Your invitation should contain all pertinent information. (A sample letter is included in Appendix I). Further information could be mailed out to the individuals if they accept your invitation.

Teams of two and three work best when judging. In this way, the task at hand could be distributed evenly. Although, it was mentioned earlier that a scientific background was not a prerequisite. It is advantageous to ensure that at least one member of the judging team has a scientific background. This relieves the pressure of the organizers to interpret the rules and regulations.

To avoid disputes and difficult decisions on the day of the Olympics, establish a specifications meeting two or three weeks before the Olympics. Questions with regard to specifications could be answered by the judges and completed models would be certified at the same time.

Remember to thank your judges and ask them for their ideas. They may have plenty of suggestions to make your next Olympics event even better.

It is wise to appoint an impartial official in charge of each event. This leaves the judges free to judge. In addition a few extra officials could be posted to keep order among the participants and the spectators.

You should consider having a Chief Judge. This person would interpret the rules both before and during the actual Science Olympics. Sometimes doubt arises as to the interpretation and the Chief Judge can make final rulings on them. Some schools are unsure of the rules or specific aspects of them when they receive them. If your Chief Judge does not mind, you could include his/her telephone number on the information that goes to the schools. This would ensure continuity in the interpretation of the rules. If this is not possible however, someone else should be prepared to answer questions from participants. It is most important to have this person and the Chief Judge in absolute agreement as to the interpretation of the rules.

Memo to Judges
Due to the complex logistics of fitting all teams and all events into the time schedule, it is imperative that the events adhere to the schedule.

Contestants must be identified by name tags.

The judge(s) for each event is/are responsible (in consultation with event officials if necessary) for the operation of the event in respect to the scaling of team performance and interpretation of the rules of his/her event. There is a right of appeal to the Chief Judge for the solution of any contradictions.

At the end of the competition, the judge, in consultation with his officials, is to decide the First, Second, Third, and Fourth placements in the event. This information should be forwarded to the Chief Judge or tabulation area by the official.

The officials will set up the event before the meet and clean up afterwards. The judge(s) will be responsible for ascertaining that the equipment is properly set up to ensure a fair competition.

Memo to Officials
The officials are responsible for running the event according to the published rules. A copy of the rules is attached to this memo. One official will be responsible for the logistics and cleaning of the room or competition space. One official will be responsible for collecting the scores from judge(s) and taking or forwarding them to the tabulating area. One official will be responsible for maintaining a running record of team standing at least for the current top five official teams.

NOTE: Where there is only one official, that person will be responsible for the above. Should there be two, some agreement on the sharing of responsibility will be made.

Attached to this memo is the schedule for the room in which you will be officiating


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